Completion by area
What was done, where, when and by whom — not a site-level tick.
Solutions › Site Compliance › Cleaning Operations
Site Compliance · Cleaning Operations
Prove the clean, not just the attendance.
The specification becomes a schedule per area and per clean type. The cleaner scans a QR code in the room as they work through it. So the record says which area, which clean, at what time — and the client can see it without waiting for a report.
Tsebo Cleaning run 1 million+ cleaning tasks a year on WorkWide — 1,451 cleaners, 30 private hospitals
Scheduled tasks · theatre · one dayAllocated — 19 tasks
- 07:00
- Daily clean — recovery area
- 07:00
- Spot clean 1 — theatre
- 09:45
- Tea break
- 10:00
- Daily clean — equipment rooms 1–4
- 13:00
- Lunch break
- 14:00
- Daily clean — change rooms
- 16:00
- Daily clean — CSSD room
The problem
A signature at the door is not evidence that a room was cleaned
Cleaning contracts are won on price and lost on evidence. Everything that matters happens where nobody from head office is standing, and the only record is an attendance register, a checklist in a file at reception, and a monthly report assembled by the people being measured.
Nobody knows who was in the room
The register says he was on site. It does not say he was on the third floor, or when.
The checklist never leaves the building
It was signed. It is in a file somewhere. It cannot be produced when a client asks.
Periodic work quietly slips
Nobody cancels a deep clean. It moves to next month, and joins the others that also moved.
The report is written by the people being measured
Pulled together from supervisors, days after the fact, and the client either believes it or does not.
How it works
A cleaning day, area by area
The specification becomes a schedule
Tasks per area and per clean type — daily, spot, detail, discharge, terminal, theatre turnaround — including breaks, because that is how the day really runs.
The cleaner scans in the room
A QR code in each area, scanned as the schedule is worked. Presence proved where the work happens, not at the front door.
The checklist is completed
Before moving on, on the phone, offline if the building has no signal.
Exceptions are recorded
Area in use, access refused, not required — a reason, never a blank.
Periodic work runs on its own cycle
Deep cleans, carpets and specialist work appear when due, and are visible when late.
The client sees their own sites
Live, area by area, instead of waiting for the monthly meeting.
A cleaning day
Every area, every clean type, on one schedule
This is a theatre day. The same structure runs a shopping centre, an office park or a food plant — different areas, different clean types, same record.
- Daily cleans by areaRecovery, receiving, sluice, equipment rooms, change rooms, CSSD
- Spot and detail cleansScheduled alongside the daily work, not squeezed around it
- Theatre turnaroundIn-between cases, and the push-out at the end of the list
- Discharge and terminal cleansTheir own clean types, with their own recorded times
- BreaksTea and lunch on the same schedule, because that is how the day actually runs
- ExceptionsA reason and a time, rather than an empty line
And it works offline. Basements, theatres and older buildings sync when the phone is back in range.
1/4
- 01
The week's cleans, scheduled
Upcoming cleaning jobs are allocated by date to the cleaner's phone.
- 02
The clean, on the phone
Each job shows the site, the areas and what needs doing.
- 03
Areas recorded
The cleaner records the areas cleaned before the job can close.
- 04
Done, even offline
The job completes without signal and syncs when the phone is back online.
The week's cleans, scheduled
Upcoming cleaning jobs are allocated by date to the cleaner's phone.
The clean, on the phone
Each job shows the site, the areas and what needs doing.
Areas recorded
The cleaner records the areas cleaned before the job can close.
Done, even offline
The job completes without signal and syncs when the phone is back online.
Screens from the WorkWide app and portal, shown with demonstration data.
Proof
A million cleaning tasks a year, across thirty hospitals
Tsebo Cleaning run their healthcare cleaning on WorkWide — theatre turnarounds, terminal and discharge cleans, spot and detail work, scheduled per room and scanned where the work happens.
1m+
cleaning tasks a year
1,451
cleaners
30
private hospitals across 8 regions
9,187
rooms and areas on the schedule
Median theatre turnaround between cases: 8 minutes, with 90% completed inside 21. Terminal cleans: 56 minutes. Each clean type scheduled and recorded separately — and 28% of the work happens after hours, when no manager is on site.
What you can finally see
The reporting a monthly document cannot give you
Clean types, measured separately
Theatre turnaround, terminal, discharge, spot and detail, each with its own record.
Periodic work, before it is late
What is due, what has slipped, and by how long.
Evidence on demand
A specific room on a specific day, produced in a minute rather than a morning.
Who it’s for
Built for cleaning that has to be proved
Healthcare cleaning
Hospitals and clinics where theatre turnaround, terminal cleans and infection control evidence are the job.
Integrated facilities groups
Cleaning as one line among several — with hygiene, maintenance and access on the same platform.
Contract cleaning companies
Many sites, staff you cannot see, and clients who decide renewals on evidence.
Property, retail and campus estates
In-house teams cleaning their own buildings to a standard somebody checks.
Why WorkWide
The scan happens where the work does
Presence proved in the room
A QR code in each area, scanned as the schedule is worked — not a clocking machine at the entrance.
Clean types, not just cleans
Theatre, terminal, discharge, spot and detail scheduled and recorded as different work, because they are.
The client sees it live
Their own sites, as it happens, instead of a document at month end.
One platform for the rest of the site
Hygiene deliveries, building maintenance, site access and the service desk, on the same system.
FAQ
Questions cleaning operations ask
How is a cleaner verified?
They scan a QR code in each area as they work through the schedule, so the record shows which area and at what time.
Does it work offline?
Yes. Work is completed offline and syncs when the phone is back in range.
Do cleaners each need a phone?
Usually not. A device per team or per area is often enough, and it is scoped properly rather than assumed.
Can we schedule different clean types?
Yes — daily, spot, detail, discharge, terminal, theatre in-between and push-out are separate types with their own schedules and records.
Can the client see their own sites?
Yes, through the client portal, live rather than monthly.
Do you handle periodic and deep cleans?
Yes, generated on their own cycle so lateness is visible.
Is this a payroll or time-and-attendance system?
No. We record work time across the day, week and month, and pass it to whatever runs payroll.
Can supervisors inspect and score?
Yes, with corrective work raised from a failed area.
Could you prove, this morning, that a specific room was cleaned last Tuesday?
If the answer involves finding a file at reception, that is the problem.